Information for Accounting Management Users

If you are using ACS Contexte Accounting Management and are using the Accounts Payable Control form (CAACTRL) option to create a payable when a payment is made on a fee associated with a recipient, the information you enter on the Payment Recipients form (CBARECP) can have the following effect on payables:

• If a fee/recipient association exists at the time of payment, AR creates a payable at the time of payment.

• If you create a fee/recipient association after the time of payment, AR creates a payable when the association is set up.

• If you delete a fee/recipient association after creating a payable, but before processing a check, AR makes the necessary adjustment. (You cannot delete an association for which a check was processed.)

Effect on Case Status

When you create a recipient payable, the system creates a docket entry if a rule exists that associates the docket code to the detail code used for the payable. In addition, if a void docket code has been established, the system creates a docket entry using that code when a recipient payable is deleted.

If either of these docket codes is associated with a case status on the Case Status Rule form (CTRCSTS), the case status is automatically updated. For more information about CTRCSTS, see the ACS Contexte Setup Manual.

Rules linking payable detail codes and docket codes are established on the Payment Detail Code Rules form (CTRAPDC). A void docket code is established on the Accounts Payable Control form (CAACTRL). For more information about either of these forms, see the ACS Accounting Management System Setup and Reports Manual.