Adjust Fines and Fees (CBAUBPS)

Overview

Use the Uniform Bail/Penalty Schedule form (CBAUBPS) to adjust both pre- and post-disposition fines/fees. You can enter a case and party ID to view violations, total amounts, and the details for the breakdown of fines/fees on each charge. You can adjust the fines/fees unless they are marked ineligible for decrease.

• Multi-Location Accounting Considerations

• Fine Assessment Considerations

To adjust fines and fees

1. Open the Uniform Bail/Penalty Schedule form (CBAUBPS).

2. Enter or select a Case ID for which you want to adjust pre- or post-disposition fines/fees for one of the involved parties. The description displays in the unlabeled field to the right.

3. Enter or select a Party ID for whom you want to adjust pre- or post-disposition fines/fees. The name displays in the unlabeled field to the right.

4. From the Block menu, select Next to move to the Violation Codes area. This area lists the following information for all violations with associated accounting records for the case ID and party ID you entered at the top of the form. If the violation is not associated with accounting records, it does not display on this form.

• Total Case Bal (Balance). This is the total for all violations for the case ID and party ID you entered at the top of the form. This field can be updated unless the balance is zero.

• Violation No (Number) assigned automatically when the violation was entered. This number indicates the order in which the violation was entered on the case.

• Violation code and Description

• Citation No (Number)

• Balance of fines/fees for each violation. This field cannot be updated directly if the balance is zero. Instead, highlight the record, then make the adjustments to the individual fees in the Detail Codes area that make up this balance.

• Check box indicating whether the Vio (Violation) is Disposed.

If a violation is disposed, then the fines/fees are considered receivables. If the violation is not yet disposed, then the fines/fees are assessed fees.

Below the Violation Codes area is the Detail Codes area. This shows the breakdown of fines/fees for the highlighted violation in the Violation Codes area. If the Ineligible box is checked, the individual fine/fee is ineligible for decrease until all other fines/fees on the violation are adjusted to zero. If the Collectible box is checked, the fine/fee has been added to the case (post-disposition) and can be collected by the court.

5. You can adjust fees in one of three ways. To adjust the:

• Total Case Amt (Amount), enter the new amount in the field. The system calculates how to divide this new amount proportionally among the violations and individual fines/fees based on how the original amount was divided among them. Exception

• Balance for an individual violation, enter the new amount in the field. The system calculates how to divide this new amount proportionally among the individual fines/fees based on how the original balance was divided among them. It also calculates a new total case amount. Exception

• Balance for an individual fine/fee, enter the amount in the appropriate field in the Detail Codes area. The system calculates the balance for the violation to which the adjusted fee applies and the total case amount (both displayed in the Violation Codes area). Exception

A check in the Ineligible box in the Detail Codes area means the fine/fee is ineligible for decrease until all eligible fees on the violation are adjusted to zero. If you try to decrease the balance for such a fine/fee, you receive an alert informing you that you must first zero out the other fines/fees. If you decrease the total case amount or the violation balance, the system does not attempt to adjust ineligible fines/fees unless the total of eligible fees is less than a negative adjustment.

Your court can set up minimum and maximum fine amounts for violations. If your adjustment causes the total amount (both assessed fees and case fees) to fall outside the range set for it, you'll receive a warning but can go ahead with your adjustment.

6. When you move from an area where you have entered an adjustment to another area of the form, the Adjustment Reason Code window opens. Enter or select a Reason code. Close the window to return to the Uniform Bail/Penalty Schedule form (CBAUBPS). This reason code applies to any other adjustments you make until you exit CBAUBPS or until you enter a different reason code by selecting the Adjustment Reason option in the navigation frame.

To view the adjustment reason for a previously adjusted fine/fee, select Adjustment Reason in the navigation frame.

7. Save your changes.

8. When finished adjusting fines/fees, Exit the Uniform Bail/Penalty Schedule form (CBAUBPS).

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