Enter Telephone Information (CPAIDEN)

Overview

Use the Telephone sub-tab of the Address/Phone tab on the Person/Organization Maintenance form (CPAIDEN) to enter telephone numbers for persons and organizations. You can enter one telephone number on the Address sub-tab of CPAIDEN when you enter a person or organization into the system, in which case you would use the Telephone sub-tab to enter additional numbers of the same or of a different type.

To enter telephone information

1. Access the Telephone tab.

2. Enter the Phone Type or select it from the list.

3. Enter the Area Code, Phone Number, and Extension. Do not enter a dash in the number field.

4. If necessary, enter or select an Address Type to associate with the current telephone number. To view the addresses entered for the current person or organization, go back to the Address sub-tab.

5. If the person or organization has more than one address of the same type, enter the sequence number for the desired address in the Address Seq. To find the correct address and sequence number, go back to the Address sub-tab.

6. If the telephone number is the primary number for the current telephone type, select Primary. You can have only one primary number per telephone type.

7. If the telephone number is unlisted, select Unlisted.

8. If the telephone number is inactive, select Inactive? so that you know to update it.

9. If necessary, enter an international Access Code.

10. Enter any comments you wish to make in the Comment area.

11. To enter an additional number for the current telephone type or to enter a different telephone type and number, select Next from the Record menu and repeat the necessary steps.

12. Save.

13. When finished, Exit the Phone tab.

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