Enter Payments for Payment Plans (CBAPAYM)

Overview

Fields

 Use the Payment Plan tab of the Payment Entry form (CBAPAYM) to enter case-related payments for a payment plan. You can enter full or partial payments, monetary and non-monetary payments, and multiple types of payments on one receipt (for example, a credit card and cash payment). Up to 99 case/party combinations appear for payments. More Information.

If you are using ACS Accounting Management and create recipient or overpayment payables, case status may be affected. More Information

You cannot take overpayments on the Payment Plan tab. Overpayments may only be taken on the Automatic tab

To enter payments for a payment plan

1. Enter or search for the Plan No. The system automatically displays the plan Owner. (If the case ID that you entered in the key block has only one payment plan associated with it, the system displays this plan number automatically.)

2. Select Next from the Block menu. The system displays the following for the cases associated with the payment plan:

• Pri (Priority), or the sequence in which payments are applied among the cases. You can change this field if necessary.

• Case ID and Description.

• Party ID and Name.

• Payment Due Date and Scheduled Pay Amt. The due date for the next scheduled payment and the scheduled amount.

• Plan Balance Due. The remaining balance due on the plan.

3. To view additional information, select any of the following options in the navigation frame:

• View Plan Case Fees to view all the fees on the current case associated with the payment plan.

• View All Plan Fees to view all the fees associated with the payment plan.

• Pmt Plan (CBAPLAN) to view detail information about the payment plan.

4. Select Next from the Block menu.

5. Enter the Pay (Payment) Type or select one from the list. The system automatically displays the payment category and description. You can change or add to the description.

ACS Contexte automatically assigns the payment to fees within the same category as the payment type, as defined on the Detail Code Rules form (CTRDETC). For more about CTRDETC, see the ACS Contexte Setup Manual.

6. Enter the payment Amount without a dollar sign. If you enter an amount without a decimal point (for example, 100 rather than 100.00), the system adds the decimal for you.

7. If the payment is for a debit account:

• Enter the Debit Acct or select it from the list. The system displays the account description and account status.

• Enter or search for the Auth (Authorized) user ID to work with the debit account. The system displays the user's name.

8. To enter another payment for the receipt, select Next from the Record menu and return to step 5; otherwise, go to the next step.

9. Save. The system performs the following actions.

• If set up to do so, AR automatically generates a docket entry for the payment. This can affect case status. More Information

• If set up to do so, automatically prints a receipt. More Information.

• Updates the Plan Balance Due field to show the new total for the payment plan.

To print a receipt manually, select View Receipt in the navigation frame.

10. To perform additional tasks or view additional information, select the appropriate option in the navigation frame.

11. When you finish, Exit the form.

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