Enter Payments: Parking Tickets (CBATPAY)

Overview

Fields

Use the Parking Ticket Payment form (CBATPAY) to enter mass payments for parking tickets. If a fine amount has changed, the payment and the change must be entered on the Payment Entry form (CBAPAYM).

Considerations:

• You can enter payments only for the courts and locations for which you are authorized under multi-location accounting (MLA). If you are defined as a Central Processing Location (CPL) user, you cannot access this form. More about Multi-Location Accounting

• Fines/fees for parking violations can be added to cases based on the setup on the Violation/Fine Rule Maintenance form (CTRCFIN) or assessed through the Fine Assessment feature of ACS Contexte. Fine Assessment and parking citations

• Entering dispositions and payments can affect case status. More about traffic dispositions and case status

To enter payments on parking tickets

1. Open the Parking Ticket Payment form (CBATPAY). If you are defined for accounting purposes at multiple locations, select one location at the system prompt.

2. Enter or search for the desired Case ID. The system automatically fills in the Violation Code, violation Description, Citation Number, and Amount.

The Amount field displays the total amount of all fines (both collectible and assessed) associated with this violation code and case ID and cannot be changed. If the fine amount has changed, enter the payment and the change on the Payment Entry form (CBAPAYM).

3. Enter or select the Pay Code. The description displays to the right.

Unlike other ACS Contexte payment forms, the Parking Ticket Payment (CBATPAY) and Traffic Disposition/ Payment Entry (CVATDIS) forms allow you to use pay codes with a different detail code category than the category assigned to the fine. For more information about detail codes and categories, refer to the ACS Contexte Setup Manual.

If set up to do so, the Accounts Receivable feature automatically generates a docket entry for the payment. This can affect case status. More Information

4. Enter or search for a Payor ID.

A Payor ID is not required to enter a parking ticket payment. If the ID entered has a history of making payments with non-sufficient funds, the system alerts you to this fact. More Information.

5. Enter or select a Disp (Disposition Code) for the violation. The list of values (LOV) shows only disposition codes that create fees. You must enter a code that creates fees so any assessed fees are recalculated as necessary and added to the case as collectible fees.

If set up to do so, the system automatically creates docket entries when violation dispositions are entered. This can affect case status. More Information

6. Enter any additional information you want to appear on the receipt in the Receipt Comment field.

7. Save the information or move to the next row to input another ticket number (causes the system to automatically Save). The Receipt Number is system-filled on Save.

After the disposition field is entered or tabbed through, the receipt is generated, but not printed. When you Save, the Print Receipt option in the navigation frame is enabled and you can print a receipt.

8. Select Print Receipt in the navigation frame to print a receipt for the ticket payment.

9. When finished entering payments, Exit the Parking Ticket Payment form (CBATPAY).