View and Enter Payments Made with Non-Sufficient Funds (CPANSFP)

Overview

Fields

Use the Non-Sufficient Fund Person/Company form (CPANSFP) to keep track of payments made with non-sufficient funds by a person or organization. The form displays non-sufficient fund records generated automatically based on voided payments entered on the Receipt Void/Query/Reprint form (CBARCPT), provided you are using the void reason code as defined on the Accounts Receivable Control (CBACTRL) form.

In addition, CPANSFP lets you enter non-sufficient fund records manually. You can also specify whether you want non-sufficient fund alerts to display for a person or organization when you enter a payment for them on one of the ACS Contexte payment forms. More Information.

To query on or change existing non-sufficient fund payments

1. Open the Non-Sufficient Fund Person/Company form (CPANSFP). The form opens in query mode automatically.

2. To narrow your search, enter any of the following criteria:

• ID of the person or organization who made the non-sufficient fund payment. Search

• Receipt Date of the original payment.

• Payment Amount of the original payment.

• Receipt Number of the original payment.

• whether the NSF (Non-Sufficient Fund) Alert is set to display automatically when any payments are entered for the ID on the Payment Entry (CBAPAYM), Miscellaneous Fee (CBAMISC), Parking Ticket Payment (CBATPAY), Traffic Disposition/Payment Entry (CVATDIS), or Bond Acceptance Maintenance (CCABOND) forms.

3. Select Execute from the Query menu. The system displays the non-sufficient fund records that match your criteria.

4. To change the Receipt Date, Payment Amount, or Receipt Number for an ID, scroll to the desired ID and enter the changes. You can also change the NSF Alert setting for an ID if necessary.

5. To delete a record, scroll to the desired record and select Remove from the Record menu.

6. To perform additional related searches, select the appropriate option in the navigation frame.

7. Exit when you are finished.

To enter new non-sufficient fund payments

You can also set ACS Contexte to automatically generate non-sufficient fund records based on voided payments. More Information.

1. Open the Non-Sufficient Fund Person/Company form (CPANSFP).

2. Select Exit from the File menu to cancel query mode.

3. Enter or search for the ID of the person or organization who has made a payment with non-sufficient funds. The system fills in the person or company name. (The letter C appearing in the Ind field indicates that the ID belongs to a company.)

4. If known, enter the following information for the non-sufficient fund payment:

• Receipt Date.

• Payment Amount.

• Receipt Number.

5. Select NSF Alert to make the system automatically display a non-sufficient fund alert when any payments are entered for the current ID on these forms:

• Payment Entry (CBAPAYM),

• Miscellaneous Fee (CBAMISC),

• Parking Ticket Payment (CBATPAY),

• Traffic Disposition/Payment Entry (CVATDIS), or

• Bond Acceptance Maintenance (CCABOND).

6. Save and Exit when you are finished.

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