View Distribution of Fines and Fees (CAIVFGL)

Overview

After the Accounting Feed Process is run, use the Violation Fees General Ledger Inquiry form (CAIVFGL) to view the distribution of payments to fines/fees. You can query by case ID or receipt number. If authorized to do so, you can open the GL Transactions form (CAAMENT) from this form to make adjustments to the general ledger.

1. To Query By Case ID:

1. Enter or select a Case ID. The system displays the case description.

2. Optionally, enter or select a Party ID. The system displays the name.

If you search on both a case and party ID, you see all receipts issued for the case, party, or both.

2. To Query By Receipt No (Number):

1. Enter or select a Court and Location.

2. Enter or select a Receipt No (Number).

3. From the Block menu, select Next to execute the query. Information on the distribution of fines/fees is displayed in three areas: Receipts, Detail Codes, and General Ledger Accounts.

4. When you query by case ID, the system displays all receipts associated with the case regardless of court and location. When querying by receipt number, you see information on all case, party, and violations to which the receipt applies.

The following information displays about each receipt. You cannot insert, update, or delete any information.

• Void. If checked, indicates the receipt is for a voided payment.

• Receipt No (Number). If you queried by case ID, several receipt numbers may be listed. Scroll to view all of them.

• Case ID and Party ID. If only a case ID was entered at the top of the form, the party ID field displays all party IDs associated with receipts on the case.

If the receipt was issued for a miscellaneous fee, the case information is blank. If the receipt was issued only for a case fee, the party information is blank.

• Vio. No (Violation Number) and Violation code. If a receipt was issued for a case fee not tied to a violation, the violation information is blank. To see the description of the violation, select Violation Description in the navigation frame.

• Receipt Amt (Amount). The amount is positive for payment receipts and negative for void receipts.

• Citation Number. The citation number associated with the highlighted violation.

To view the receipt, select View Receipt in the navigation frame to open the Receipt window.

5. The following information displays in the Detail Codes area for the receipt highlighted in the Receipts area. You cannot insert, update, or delete any information.

• Detail Code and Description. The code and description associated with the highlighted record.

• Applied Amount. The amount applied to the fine/fee. The amount is positive for payment receipts and negative for void receipts.

• Balance remaining after applying the payment or voiding the receipt.

If the fee has been adjusted, View Adjustments is enabled in the navigation frame to open the Adjustment Window and view adjustment details.

6. The following information displays in the General Ledger Accounts area for the detail code highlighted in the Detail Codes area and shows where the fees represented by that code were distributed. You cannot insert, update, or delete any information.

• Account Desc (Description)

• ACCI, FUND, ORGN, ACCT, PROG, ACTV, and LCTN. The individual accounts making up the general ledger account.

• Debit Amount. Debit amount applied to the general ledger account.

• Credit Amount. Credit amount applied to the general ledger account.

7. When finished, exit the Violation Fees General Ledger Inquiry form (CAIVFGL).

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