OverviewEnter Online Payables
Use the Payable On-Line Entry form (CAAPYOL) to enter a single payable and print the check immediately. To enter a group of payables for which you want to print checks at a later time, use the Payable Batch Entry form (CAAPYBT).
To print checks for another court/location,
see Print
Checks for Multiple Courts and Locations. Note that while Central
Processing Location (CPL) users cannot use this form, they can query and
review payables for all courts and locations. See Multi-Location
Accounting Considerations or your Accounting Management Setup and
Reports Manual for more information.
To enter online payables
Open the Payable On-Line Entry form (CAAPYOL).
Enter or search for a Payee ID.
Enter or search for the Address type.
Enter the payable Detail code or select one from the list.
Enter the payable Amount.
From the Block menu select Next.
To associate the payable with a specific receipt, enter or search for a Receipt number.
From the Block menu select Next.
The remaining optional fields let you associate the payable with one or more cases or parties:
To associate a case with the payable, enter or search for a Case ID.
To associate a party with the payable, enter a Party ID or select one from the list. When you enter an ID, the system automatically displays the party Name and assigns a Check Register No. to the payable.
Save your entries. The system creates a docket entry on the case if a docket code rule exists on the Payable Detail Code Rules form (CTRAPDC). If the docket code is associated with a case status on the Case Status Rule form (CTRCSTS), the case status will be automatically updated.
For more information about CTRAPDC,
see the ACS Accounting
Management Setup and Reports Manual.
For more information about CTRCSTS, see the ACS Contexte Setup Manual.
From the Options menu, select Print Check (Setup).
From the Printer Setup window, you can do the following: