Void and Adjust Payables (CAAPADJ)

Void and Adjust Payables

Use the Payable Void/Adjustment form (CAAPADJ) to void or make adjustments to payables. When you void a case-related payable, the system creates a docket entry on the case if a Void Docket Code has been established on the Accounts Payable Control form (CAACTRL). If the docket code is associated with a case status on the Case Status Rule form (CTRCSTS), the case status will be automatically updated.

For more information about CAACTRL, see the ACS Accounting Management Setup and Reports Manual. For more information about CTRCSTS, see the ACS Contexte Setup Manual.

Although Central Processing Location (CPL) users cannot use this form, they can query and review payables for all courts and locations. See Multi-Location Accounting Considerations or your Accounting Management Setup and Reports Manual for more information.

To void or adjust payables

Open the Payable Void/Adjustment form (CAAPADJ).
Enter criteria in any of the following fields to search for specific payables. Leave the fields blank to find all payables.

Enter a Payee ID or select one from the list. The payee name displays.
Enter a Detail Code from which to draw the payable or select one from the list.
Enter a Batch No. (Number) or select one from the list.

From the Block menu, select Next.
For the selected payables, the system displays the following information: Payee Name, Detail, Amount, Balance, and Adjustment.
From here, you can:

_______________________________________________________