Imaging OverviewBatch Imaging Overview
Batch imaging allows you to scan multiple text or graphic documents at one time using a high speed scanner. To do this, you complete the following steps.
Create a batch using the Imaging Batch Update form (CEAIBAT).
Add images to the batch and print bar codes from any of the following three image-enabled forms. If you see a Security Warning when you access one of the image-enabled forms, click here.
Case Initiation Maintenance (CMAINIT) allows you to associate content with cases, dockets, persons, or organizations.
Identification (CPAIDEN) allows you to associate content with persons or organizations (nonpersons).
Docket Association Entry (CDADOCT) allows you to associate content with dockets.
Close the batch using the Imaging Batch Update form (CEAIBAT).
Place the appropriate bar code label on the first page of each document to be scanned, place the documents in the scanner, then initiate the scanning process.
It does not matter in what order you
place the documents in the scanner, but you must have each individual
document's pages in order and you must put the correct bar code label
on the first page of each document.
After scanning is complete, record the batch as "scanned" using the Imaging Batch Update form (CEAIBAT). If your image site is not set up to require manual approval of each image, the system will mark the batch as QA Approved at the same time.
The person setting up your system establishes
codes on the Document Management System Control form (CEACTRL) that define
each imaging site used by your court. This includes a batch prefix which
you see at the beginning of each batch number, comments to be printed
on the site's bar code labels (for example, the name of the clerk of courts),
and whether someone in your court must manually confirm that each scanned
image is attached to the correct host record.
If your image site is set up to require manual approval of each image, use the Imaging QA Update form (CEAIMQA) to approve the files. When the last content file is approved, the system records the batch as QA Approved on the Imaging Batch Update form (CEAIBAT).
After the content has been scanned and approved, you can perform any of the following actions on it as long as your security level allows you to access the file:
